Outlook Wizard

Automated Address Book Appender for Outlook

admin — Wed, 14 Sep 2011 02:33:53 +0000

When an incoming email contains the EXECUTIVES NAME with FULL CONTACT INFORMATION BLOCK, you can Auto Post all of their contact information fields into your Outlook Address Book. Microsoft Outlook only has an option to automate the auto insertion of just the email address and that only occurs when you send the email.

This enhancement auto inserts (first and last name, full postal record, email address, all phone numbers and notes) directly into your Outlook Address Book creating a tremendous time saver. It gets even better—-Instead of just being reactive to incoming emails you can be proactive too: You can actually send an email either individually or to everyone in your address book, at any time, which contains their “contact information form” asking your contacts to fill in any missing contact information fields! The completed forms automatically update your Address Book!

It even gets better! Every email you open you will have an adjustable right hand side bar contact information panel on that email sender right next to senders email so you don’t have waste time going to your Address book to run a search for anyone! Additionally, this side bar contains a Notes Box which allows you to make notes into their contact information form which of course stays with every email they send for you to review customer service or sales history.

If you’re like most people you never want to interrupt your train of thought by taking the time to copy and paste every information field of an executive into your address book. Then when you need that executives contact information in the future you are forced to waste time doing a search to find and old email to scroll through to see –what maybe an “out of date”—contact signature block! No more of that wasted time. Time is money! These minutes add up to hours of wasted time every year!

You will say: How the “blank” did I ever function without this!

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Thank You

admin — Thu, 01 Sep 2011 14:41:29 +0000

Thank you for subscribing, here is what you can expect.

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Thank you and Welcome

admin — Wed, 31 Aug 2011 14:34:39 +0000

Thanks for joining my website and email list. You’re almost done.

You must confirm your email address

Before I can send you the software that I promised you have to confirm your email address. Within a couple of minutes (maybe already) you should an email with the subject line:

SUBJECT: “Confirm your email to Download the Software”

As soon as you’ve followed the instructions in that email, it will forward you to the download page and email you the password.

Thanks for joining and Welcome!

Best regards,

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FAQ Answer Magician for Outlook

admin — Mon, 22 Aug 2011 02:46:51 +0000

Added into the Microsoft Outlook Header Ribbon is one-click access to an unlimited list of your key phrases that relate to detailed, paragraphs of “frequently used stored information!”

This enhancement is very useful for customer service or sales people who often have to explain the same information to many different people throughout the day. You simply hold your cursor where you want to add a stored passage, hit one button and choose what message you want to add.

No more rewriting paragraphs of information over and over again throughout the day!

This also has the added benefit of making sure all your customer service and sales people are “singing the same song” at your business.

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Upload or Export .CSV File Microsoft Outlook Plugin

admin — Sun, 17 Jul 2011 14:42:44 +0000

If your company has developed its own opt-in customer data list from your website, you can now upload a standard .csv file directly into your Outlook Address Book. Additionally, you can export your Outlook Address Book as a .csv file.

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Reply Email and Keep the Attachment for Outlook

admin — Tue, 05 Jul 2011 14:37:16 +0000

In Microsoft Outlook when you receive an email with an attachment the attachment will be removed if you hit REPLY. Often individuals like to send the attachment back and include other recipients to discuss the attachment. Now using Outlook Wizard you can hit one button and reply and keep the attachment.

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Auto Responder for Outlook

admin — Mon, 04 Jul 2011 14:36:43 +0000

Outlook Wizard has the ability to answer emails with ease with this very simple yet rich featured Microsoft Outlook add-on.

Your message could say:

I am out of the office till 2pm Eastern and will review your email when I get back.

One of the features of Outlook Wizard auto responder is that it uses your existing auto responder settings and allows you to Change Your Message Remotely From Your Smart Phone.

For example: Your original message says: I am out of the office till 2pm Eastern and will review your email when I get back.

If you are running late, you can remotely change your message using your smart phone to:

I originally thought I was going to be back at 2pm but I am running late and it now looks like I will be back at 4pm Eastern.

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Email Scheduler & Reminders for Outlook

admin — Mon, 04 Jul 2011 02:35:46 +0000

Now you can send pre-created email messages at a specific date or automate the sending of unlimited periodic (daily, weekly, monthly) follow-up emails!

Use this feature to contact others or as a convenient reminder system to yourself! Tremendous feature allows you to automatically follow-up on your sales presentations or customer service issues.

The system also has dynamic attachment support an option which will automatically grab the latest version of a document. The files will be attached just before sending so you always can get latest version. To make things easier, the scheduler supports not only attaching single files, but also all files from a given directory!

If you have certain critical documents that get frequently updated, you can as a security measure send the documents to a free email service account as a back-up.

You always can check and modify your scheduled emails by navigating to “Scheduled Emails” folder in your Outlook Folder Tree (or just by pressing “Scheduled Emails” button on ribbon / toolbar.)

To use the scheduler, just write your email as usual, but instead of pressing “Send” just press the “Schedule this email” button and the very user friendly interface instructs you step by step!

If you did not have Outlook open at the time of the scheduled email-the feature has a 24 hour period in which the scheduled emails will still be sent at the time you open Outlook.

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Outlook Boost

admin — Sun, 03 Jul 2011 03:00:53 +0000

Have you heard about the Outlook Boot? Check out some of the awesome features.

Frequently used text (Templates) feature

This feature allows you to define any number of pre-defined frequently used text fragments and then to insert them into any email with single click.

Firstly you need to define your templates. To do this, use “Edit templates…” menu item either in Mail compose Ribbon (Fig. 1) or from context menu (Fig. 2 – this is only available in Outlook 2010 due to technical limitations)

Fig.1 Accessing Frequently used text feature from ribbon

Fig.2 Accessing Frequently used text feature from context menu

In options dialog you can use “Add” button to add a new template and specify its name and then type text corresponding to this template in the right pane. To delete existing template use “Delete” button; if you want to rename existing template just single-click it in left pane and type new name

Fig.3 Options dialog

When templates are ready you can use them with either ribbon or context menu by clicking on template name (“Template 1”, “Template 2” on Fig. 1-2). This will insert your text into cursor position

Reply All with attachments

This simple tool allows you to reply easily to emails with many recipients without losing attachments as opposed to standard Outlook’s Reply to All which excludes all attachments from reply. The feature is accessible both from main Outlook window and from email viewer (Fig. 4 and 4.1)

Fig.4 Accessing “Reply All with Attachments” feature

Fig.4.1 Accessing “Reply All with Attachments” feature

Auto-responder

Auto-responder is a powerful and easy to use alternative to Outlook Rules. Here are some of supported features:

Easy configuration using one-time, daily and monthly rules
Email filtering allows you only auto-respond to emails you want to
Remote control via email: you can change auto-responder settings remotely just by sending yourself an email

After installation you’ll see auto-responder split button in main Outlook window. Pressing/unpressing it enables or disables auto-responding and configuration is accessible from dropdown menu:

Fig.5 Auto-responder button in main Outlook window

Selecting “Options…” from dropdown menu allows you to configure general auto-responder settings and to define custom auto-respond rules. General settings (Fig. 6) include following:

Enable/disable auto-responding
Auto-check for emails every N minutes
Enable/disable remote control by email
Set remote control email subject

Fig. 6 General auto-responder setting

Same options dialog also allows you to manage auto-respond rules. To add new rule click “Add” button, enter task/rule name and configure task settings in right pane. There are 3 different types of auto-respond tasks with different options:

One-time task – simple non-recurring task. You just define begin/end dates when it should be active and it responds to all emails between these dates automatically. After that task expires

Fig.7 One-time task

2. Daily task – recurring task where you can define active weekdays and start/end hour

Fig.8 Daily task

3. Monthly task – use it when you’re absent from computer for long time, days and months

Fig.9 Monthly task

There are 3 common settings for every type of task:

Enable/disable task temporarily
Response email text. You can edit it in separate window by clicking “Edit” link to the right of “Response text”. Text of response email can contain some variables like start/end date/time for task and similar. More details provided in editor window itself

Fig. 10 Response email editor

Email filtering – allows you not to respond to certain email addresses. Clicking “Edit” link to the right of corresponding field opens following editor dialog where you can edit list of emails:

Fig. 11 Email filtering configuration

Remote control by email

To use this feature you need to enable it in General options (Fig.6) and then send email with given subject to account your Outlook is checking. Here’s example of such email:

Subject: AutoResponder

subject: Out of office: %s
body: I’m out of office from %StartTime %StartDate until %EndTime %EndDate
startdate: 04/08/2011 08:00:00
enddate: 04/30/2011 15:00:00
weekdays: 1000001
starthour: 8
endhour: 21
startday: 8
endday: 30
months: 111111111111

You don’t need to specify all these fields at once. Just specify those appropriate to your task type and those you want to change (for example, enddate)

Please also pay attention to date and weekdays/months fields format. You always should use this format regardless of your regional date/time display settings

Mail encryption

Mail encryption feature allows you to protect your correspondence in seamless way; you just press “Encrypt with OutlookRobot” button in mail composer window and then when sending this email OutlookRobot will encrypt it and all attached files. On receiving side encrypted email will be recognized by your counterpart’s OutlookRobot and decrypted automatically

Note: this feature only works if both sender and recipient use Outlook and have OutlookRobot installed

How to encrypt message

Just press “Encrypt with OutlookRobot” button when composing new email. Then write and send your email as usual. It will encrypted automatically in the moment of sending

Fig. 12 Encrypting email

How to read encrypted message

You need Outlook with OutlookRobot add-in installed in order to read encrypted messages sent by another OutlookRobot user. If you have both then such emails should be decoded automatically, but in some cases it requires manual decoding

If you receive encrypted message similar to one on Fig. 13 then you should decrypt it manually using “Decrypt email” button on toolbar / ribbon.

Fig. 13 Decrypting email manually

Fig.3 Options dialog

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Personalize Bulk Emails & Avoid Email Sending Limits – Outlook Plugin

admin — Fri, 01 Jul 2011 02:34:18 +0000

Let’s say you have a large address list to send and this poses a few challenges:

(Problem One): Impersonal Emails:

Instead of using the more personal approach of emailing using the “To: Line” insert all those emails into the email headers “BCC: Line” so as to not disclose your emails addresses to all recipients; but this is a very impersonal approach.

(Problem Two) Group emailing, especially under BCC option causes your email to have problems getting through email filters as email filters flag such emails.

(Problem Three) Limitations on the Amount of Emails included within on SENDING. Almost all ISP’s will impose some limit on the amount of email addresses that can be included within each send.

The above problems are all solved by….

When you create your bulk email use place holders: $First_Name $Last-Name or $Full_Name in the subject line and /or the email body and the actual names from your Outlook Address Book will be auto inserted for the place holders to personalize each email. Then simply take your entire bulk list and insert it into the ( “To: Line:” ) not the BCC Line because Outlook Wizard is going to replicate your entire email presentation for every email address and personally send them all individually! Now everyone will get your email and believe that you took the time to write to them personally and they are addresses by name within the email headers To: Line! Tremendous for Sales Follow-ups and customer service or simply sending an email to a group of friends!

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Email By Color Categories in Microsoft Outlook

admin — Sun, 26 Jun 2011 14:35:05 +0000

Outlooks color categories is a great feature to organize contacts as it has several advantages over developing separate email distribution lists; however under Outlook there’s no built-in support for emailing your contacts by selected categories! That problem is now history as Our “Send to Category” feature offers a fast and easy solution for emailing your categories. Just click the “Send to category” dropdown button in the main Outlook window and simply select which category you want to email and your email will be created automatically!

Remember your color categories can organize not only your contacts, but organize other outlook items (like emails, appointments) too. Send to Category feature ignores all non-contact items marked with a given color and if there aren’t any contacts at all in selected category you will even get a warning message so you can’t make a mistake.

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Email Encryption for Outlook

admin — Thu, 23 Jun 2011 14:35:33 +0000

There are several new “email sniffer software” software programs on the market which allow thieves to simply enter your businesses domain name and read all your business emails as if you were sending a postcard in the mail. Thieves can actually target key executives email addresses and read the content of your company emails.

Please don’t think that we using scare tactics! Just go to Google and enter “email sniffer software” or “email packet sniffer software” and you will be amazed at the software available that can intercept your messages.

This security hole is now plugged with Outlook Wizard, so “email sniffer” programs can no longer read your emails as our solution is an end to end solution.

The encryption is built right into Microsoft Outlook and automatically encrypts and decrypts the email body and all attachments between users of the Outlook Wizard. The encryption algorithm is so secure that it will comply with any Federal or State Privacy Regulations in your industry (e.g. GLBA, HIPAA, 201 CMR 17). It is important that you understand that Outlook Wizard uses: Advanced Encryption Standard (AES).

AES is a standard adopted by the U.S. Government as noted by Wikipedia: (http://en.wikipedia.org/wiki/Advanced_Encryption_Standard)

Because Outlook Wizard is the only Outlook encryption that also has a fully functional free version the amount of users are making this USA standard the most widely used international encryption system. This is very beneficial because with tens of millions of people being added this year alone and over 100 million anticipated by Dec 31st 2011; every time that you send and receive a message in or outside of your company the sender and receiver using Outlook Wizard Encryption does not have to hit the Decrypt button when receiving a fellow Outlook Wizard user’s encrypted email—its automatic encryption and automatic decryption!

At Outlook Wizard we like to say that our users are “On ICE”—- International Convenient Encryption (ICE).

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Bulk Email Message Per Hour “Leak Out” Capability for Outlook

admin — Sun, 19 Jun 2011 14:37:26 +0000

Your Internet Service Provider (ISP) will shut you down in a heartbeat if you have more than “X number” of emails going out within an hour. It is a blanking pain in the ass to divide your bulk list and set a timer to wait till the next hour to send the next batch of emails out! We solved this problem by adding “leak out” capability to Outlook. Now you can tell Outlook to “Take A Leak” as you simply adjust the amount of emails that you want sent per hour to stay under your ISP’s limit.

Here are some popular email providers and their rate limits and SMPT limits.

Please note, providers change their email policies frequently. It is always a good idea to contact your provider and ask them about their email send rate before starting your bulk email campaign.

Google Gmail Email Send Rate Limit & Restrictions

Gmail email send limit – no more than 500 recipients per message for the Gmail web interface, or max 100 recipients if you are using an email client software.

Gmail other SMTP limits – outgoing messages sent via Google Gmail can not exceed 10Mb per email (including attachments)

http://www.google.com/mail/help/program_policies.html

MSN Hotmail Email Send Rate Limit & Restrictions

Hotmail email send limit – no more than 100 recipients per day.

Hotmail other SMTP limits – outgoing messages sent via Hotmail can not exceed 10Mb per email (including attachments)

Yahoo Mail – Email Send Rate Limits & Other Email Restrictions

Yahoo Mail email send limit – no more than 100 emails or recipients per hour

Yahoo Mail other SMTP limits – max 10Mb per message for the free Yahoo Mail Service, or 20Mb per message for Yahoo! Mail Plus

http://docs.yahoo.com/info/guidelines/spam.html

Lycos Mail – Email Send Limits & Restrictions

Lycos Mail email send limit – max 25 recipients per message and max 250 emails per day

Lycos Mail other SMTP limits – Lycos Mail does not have a limit to the attachment file size at this time.

http://info.lycos.com/legal/mail_terms.html

AOL Email Send (Rate) Limits

AOL email send limit – no more than 100 recipients per message or 500 recipients per connection

AOL other SMTP limits – max 16mb per message

http://postmaster-us.info.aol.com/ipt/

I will be happy to provide you with a list of email providers with higher hourly / daily limits, just drop me an email and ask for the email providers list.

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10 Enhancements to Microsoft Outlook

admin — Tue, 31 May 2011 02:44:21 +0000

Here are the top 10 enhancements to Microsoft Outlook

Email By Color Categories in Microsoft Outlook

Upload or Export .CSV File Microsoft Outlook Plugin

Bulk Email Message Per Hour “Leak Out” Capability for Outlook

Personalize Bulk Emails & Avoid Email Sending Limits – Outlook Plugin

Reply Email and Keep the Attachment for Outlook

FAQ Answer Magician for Outlook

Auto Responder for Outlook

Email Encryption for Outlook

Email Scheduler & Reminders for Outlook

Automated Address Book Appender for Outlook